• is legally binding, such as agreements and related correspondence/memoranda/casework, i.e. a case in which access to documents can later be requested or may trigger a complaint?
• means that I or others will later have to make decisions or settlements, e.g. applications for funding, planning of research projects, approval of rule, strategy, policy, setting up a work procedure or internal rules and procedures?
• contains information which should be saved for posterity, e.g. agenda, minutes and other meeting material from management meetings, local liaison committee, occupational health and safety committee, departmental forum, important working groups and committees appointed by the management?
• contains documents or knowledge that I want to keep, or which will be time-consuming or almost impossible to reconstruct, and which might be relevant for my colleagues or myself in the future?

Overall examples could be:

• Agendas, appendices and minutes from meetings of formal bodies
• Correspondence about a formal agreement or research application, which will lead to a decision/settlement or which is relevant to the case
• Internal documents, which are available in the final version
• Cases of a special or principled nature as well as case presentations and associated appendices which have been submitted to a governing body, e.g. board of studies
• Co-operation agreements with external contacts, public authorities, other universities/research institutes, special interest organisations, collaboration with companies and other organisations, which consist of, for example, draft of external agreements of any kind, negotiations, contracts or the like
• Contract-like conditions, e.g. in connection with procurement, loan of equipment or analysis work
• Permission or approval from government agencies and institutions