Workzone is AU's record-keeping system, which is to support knowledge sharing across the organisation and ensure our legal commitments. All employees have a responsibility to ensure this.
At CC, we have established a group of administrative staff, all of whom are trained in Workzone and can help you create a case. To ensure that all information is included from the start, please complete one of the below forms. We will send you a link to the case once we have created it.
Use this for, if you want us to create at case regarding a research application or project.
Use this form, if you want us to create a case regarding external relations or miscellaneous.
When you fill in the form to create a case, you can state, if it requires restricted access and who can have access. Research related cases always have a very restricted access.
If your case is of confidential nature or contains confidential or sensitive information, you can restrict access to an entire case or just individual documents within a case.
Cases with external relations
All employees at the school, but you can ask for restricted access.
If you wish other AU colleagues to have access, just ask for it.
However, note that you are only allowed to access cases that are relevant to your work tasks. The system logs and AU employees must thus be able to justify the relevance of the case in relation to their tasks. If an employee unjustifiably reads cases irrelevant to his/her work duties, this may trigger a disciplinary case.
Here you will find an overview of the questions and answers asked by VIP during the introductions at several of the Art institutes.
We have developed a search list, which also indicates who has the responsiblity for filing.
How to file from Outlook either as PC user or as MAC user via the Workzone 365 application.
How to file from Outlook either as PC user - or as MAC user via the Horizon Client application.
Please inform your TAP support, if you need to make changes to a case, for example:
During the first part of the implementation period, Mac users had to file via a remote desktop (see workaround below). However, it is now possible to file directly from Outlook on a Mac without the remote desktop (VM Horizon Client) using a new application named Workzone 365. In future, Mac users will have this application when Workzone is installed.
If you are a Mac user and do not have the application, please contact email@example.com and we will order it for you.
The application requires Microsoft365. If you have Office 2016, you will need to upgrade you computer. How to know? See this instruction.
A screen shot of the Workzone 365 application is shown above.
As a Mac user without the above application, you need an add-on application called VM Horizon Client. You will be informed how to install this, when you receive a message about your user registration in Workzone or you can find the instruction on how-to below.
You can access the Workzone web client in Google Chrome, via this link: https://workzone.uni.au.dk/app/client/. Note that not all features work on Mac operating system, e.g. integration with Office programs.
Using VM Horizon Client may only be used for filing in Workzone.
Inquiries about document access are most often made to the dean's secretariat. If you as a VIP receive an inquiry with a request for access to documents, please contact the head of the secretariat, Tine Arsinevici.
On the Workzone AU site you can find the general principles regarding filing, roles and responsibility, and system related options.
Write to firstname.lastname@example.org or contact the school's TAP Support.
Watch this video with English subtitles (10:55 min.) about AU's guidelines on record-keeping in Workzone.
On request in the form for creation it is possible to ask for customised access rights.
Workzone is AU's electronic case and document management system, which i.a. ensures that AU meets its obligations for record-keeping in accordance with the law.
The purpose is also that:
Watch the video on this page.