IT systems & equipment and information security

Get off to a good start

Get off to a good start with your new computer and contact IT, if need help

At AU IT's homepage you can find help on how to get a get off a good start with your new computer including two-step authentication, how to set up a printer, VPN access (Cisco AnyConnect) etc.

Need help? Contact Arts IT


Eduroam is AU’s wireless network for students, employees and visitors from other research and teaching institutions.

Learn more about Eduroam here.


When you log on to the virtual private network (VPN), it’s like working on a computer at AU: you have the same level of protection. In other words, your internet connection is encrypted, which makes it invisible to anyone who might want to intercept your data.

Read more about VPN here.

Wireless network for guests (AU Guest)

Aarhus University has three wireless networks which can be used all over AU - among those AU-Guest.

Learn more about the wireless network for guests and how to set it up here.

Log in to AU's systems

When you are on an AU site, you can quickly log in to many of AU's IT systems via this shortcut (shown to the right), which you will find in the upper right corner of the site. In most cases, you will need to use your system-generated email address to log on to AU's systems/computer, i.e. ' To find your AU ID and that of others, search for the person's name in Outlook's address book, right-click the name and select Properties.

Two-factor authentication at AU

AU uses two-factor authentication as an an extra layer of security. AU recommends the Microsoft Authenticator-app.

Learn why you should activate two-factor authentication and how to.

Various IT systems

Overview of AU's IT systems and support

Brightspace - Learning Management System

Brightspace is AU's Learning Management System is where to find course material and is used for online course management and e-learning.

Learn more about Brightspace here and watch a video introduction.

Microsoft 365 (OneDrive, Teams, SharePoint etc.)

All AU computers come complete with the Microsoft 365 Suite, which provides access to various applications such as e.g. OneDrive, SharePoint, Teams, OneNote, Forms among others. You will find guidelines to all the applications and how to use the Microsoft Suite below.

Learn about Microsoft Suite here | How to use AU webmail | Introduction and webinars about OneDrive

mitHR - a digital HR management solution

AU's self-service system, mitHR, consolidates most HR-related staff data, administrative tasks, and project time registration in a single system used by the entire university. mitHR is for all employees, managers and staff with HR responsibilities.

However, as to registration of holidays and absences, please adhere to the schools local guidelines, which you will find here.

Read more about mitHR here.

PURE/Quick Editor - your electronic business card

PURE is your electronic business card. It is a registration system that has two main functions: Registering publications, research areas and activities for academic staff and presenting all members of staff, including contact details (like a personal website).  Staff are required to complete a short profile text and to include information about their job responsibilities. As a general rule, staff are also required to include a photo, an email address and a work telephone number on their staff page. If there are reasons why your contact details may not be displayed, please clarify this with your immediate supervisor. Questions can be directed to:

Quick Editor enables easy editing of some parts of your personal homepage, but PURE backend is also still accessible for editing your homepage, with the same functionality as before.

How to log in and use PURE | Read more about PURE backend | How to use Quick Editor

RejsUd, REEX and IndFak - invoices and settlements

All purchases on behalf of AU must be settled either through RejsUd, REEX or IndFak. In RejsUd and REEX, uploading documentation, e.g. receipts, invoices or similar, is a requirement.

Read the schools guidelines here | Read  AU's guidelines on how to use them 

Templafy, templates and AU designs

Microsoft Word contains AU templates in Templafy e.g. letterhead. If you want your unit and your name to be displayed in the letterhead, you need to find your unit number (department number/ID) in the guide to organisation units.

Learn about Templafy here | Find the guide to organisation units here | AU's design and templates | How to set up your mail signature

VIP-O-Matic - registration of working hours

VIP-O-Matic is an administrative system for registering working hours for permanent and fixed-term academic staff at CC with a research obligation.

Read more about CC's VIP-O-Matic guidelines here.

WAYF - a log-in connection

WAYF (Where Are You From) is the connection between your login at Aarhus University (or another education institution) and external web services.This enables you to use your AU ID and password from (Self-Service) to access a wide range of services (including online library services).

Read about WAYF at AU here.

Workzone - statutory filing system

Workzone is AU’s electronic case and document management system, from which administrative documentation is regularly transferred to the Danish National Archives.

Find information what by law must be filed and what your responsibility is.

Acquisition of IT equipment and telephones

The school sets up a workstation with standard IT equipment, and at AU and CC we primarily use Teams telephony. If you need additional equipment, you must contact your departmental secretary, who can guide you according to the applicable guidelines.

More information about CC's guidelines for purchase of IT equipment and phones.

Information security and GDPR

Information security is how we look after our data and information: From protection of sensitive personal data to the passwords we use on our devices.

Staff and students at Aarhus University are obligated to know and comply with the information security rules. Furthermore, you must be familiar with AU's information security policy.

Learn about information security and data protection.