Working Hours
About working hours for scientific staff
At Arts, Vip-O-Matic is the administrative system for registering time accounts for permanent and temporary scientific employees with research obligations.
The working time agreement and time registration is a norm system with norms for agreed work tasks, not a registration of the specific working hours. The determined hourly standards reflect the expected average hourly consumption in connection with the various tasks described in the working time agreement.
Allocation of hours to a task only takes place after prior agreement with or order from the immediate supervisor, head of studies or head of department. Hourly standards may not be agreed locally that deviate from the hourly standards specified in the working time agreement.
The institute secretariat is responsible for registering the hours in Vipomatic in dialogue with the department heads.
Tasks and working hours for academic staff
The agreement on working hours for the Faculty of Arts (valid 1 January to 31 December 2025) describes the framework for the tasks of academic staff. In Vipomatic, the number of working hours spent on teaching-related and administrative tasks are registered for the individual members of staff.
Working hours related to research, knowledge exchange, research-based public sector consultancy and research administration are not covered by this agreement. These tasks include: Research activities, publication, editorial work with scientific publications and peer reviews, participation in research programmes and research units as well as academic committees/working groups Active participation in or planning of conferences, seminars and networks Preparation and/or participation in applications for internal and external research funding and administration of projects and grants Applications for visiting scholars and the handling of their visits; As well as basic tasks and other forms of administration in connection with research, knowledge exchange and research-based public sector consultancy, including registering in PURE. The overall expectation of the research effort is stated in the memo on research supervision at the faculty of Arts cf. Page 5.
The hourly compensation for teaching, exams and administrative tasks is calculated cf. Norms stipulated in the Agreement on working hours for Arts and supplementary agreements at faculty and/or department level. It is a shared responsibility for management and employees that there is a number of hours of balance over several semesters.
Working agreement
- The agreement on working hours for the faculty of Arts (applicable from 1 January 2023 to 31 December 2025)
- Read News: New agreement on working hours at the Faculty of Arts
Great Prayer Day changes its status from a national holiday to a working day with salary compensation – this has a consequence for the Work Hours Agreement at the Faculty of Arts As of 2024. The new hourly standards in Vipomatic are:
Stillingskategori | Semesterforpligtelse 1. januar – 31. december 2023 | Semesterforpligtelse 01.01. 2024 frem |
Adjunkt, tidsbegrænset, 3-årig og tenure track, 5-årig | 493 | 495 |
Lektor | 493 | 495 |
Professor | 493 | 495 |
Studieadjunkt | 657 | 660 |
Studielektor | 657 | 660 |
Forsker | 164.5 | 165 |
Seniorforsker | 164.5 | 165 |
Videnskabelig assistent | 657 | 660 |
Postdoc | 164.5 | 165 |
Ph.d.-studerende | Uændret | |
Hours for recruitment are given in the semester in which the application deadline is.
Excursion - full day - corresponds to 7.4 hours.
Participation in councils, boards and committees
The annual hourly rate for most committees is set in agreements concluded at faculty level.
For all scientific employees, 25 hours per semester for basic tasks. This includes, for example, participation in departmental meetings and daily administration cf. section 9.1 of the Working Agreement.
Timer allokeret pr. semester | |
Akademisk Råd | |
Formand for Akademisk Råd | 150 |
Medlem af Akademisk Råd | 37,5 |
Arts’ Ligestillings- og Diversitetsudvalg | |
Forperson for Arts’ Ligestillings- og Diversitetsudvalg | 40 |
Medlemmer af Arts’ Ligestillings- og Diversitetsudvalg | 20 |
Institutforum | |
Forperson for Institutforum (hvis ikke institutleder) | 21 |
Medlem af Institutforum | 18 |
Studienævn | |
Forperson for Studienævn (SN) | 200 |
Medlem af Studienævn (SN) | 37,5 |
Medlem af forretningsudvalg for Studienævnet (SN) | 30 |
Uddannelsesnævn | |
Forperson for Uddannelsesnævn (UN) | 35 |
Forperson for Uddannelsesnævn (UN) Afdelingsleder | 10 |
Medlem af Uddannelsesnævn (UN) | 25 |
Ph.d.-udvalg ARTS | |
Formand for ph.d.-udvalg ARTS | 100 |
Medlem af ph.d.-udvalg ARTS | 25 |
Ph.D.-Course Registration and Ph.d. supervision
- Distribution of supervision hours for PhD supervisors - sorry the chart is in Danish:
Validation
Twice a year you will be contacted by the institute secretariat regarding the validation of your working hours in the previous semester: in September/October regarding spring and in March/April regarding the autumn.
You will be informed about this via e-mails and newsletters. Only then can the accounts be considered fair and final; before then it is a working document.
The spring semester contains assignments from 1 February to 31 July and the associated re-examination.
The autumn semester contains assignments from 1 August to 31 January and the associated re-examination.
Form for validation (Excel file can be downloaded via the link) (DK only)
When you fill out the form, it is important that you:
- provide basic information at the top
- briefly and precisely state the reason for your enquiry
- enclose documentation of special agreements made with the head of school or head of department.
Please send the form to arbejdstid@cc.au.dk
You can also submit your changes with regard to working hours on an ongoing basis. In this case, you should also use the above form.