The agreement on working hours for the Faculty of Arts  (valid 1 January to 31 December 2025) describes the framework for the tasks of academic staff. In Vipomatic, the number of working hours spent on teaching-related and administrative tasks are registered for the individual members of staff. 

Working hours related to research, knowledge exchange, research-based public sector consultancy and research administration are not covered by this agreement. These tasks include: Research activities, publication, editorial work with scientific publications and peer reviews, participation in research programmes and research units as well as academic committees/working groups Active participation in or planning of conferences, seminars and networks Preparation and/or participation in applications for internal and external research funding and administration of projects and grants Applications for visiting scholars and the handling of their visits; As well as basic tasks and other forms of administration in connection with research, knowledge exchange and research-based public sector consultancy, including registering in PURE. The overall expectation of the research effort is stated in the memo on research supervision at the faculty of Arts cf. Page 5.

The hourly compensation for teaching, exams and administrative tasks is calculated cf. Norms stipulated in the Agreement on working hours for Arts and supplementary agreements at faculty and/or department level. It is a shared responsibility for management and employees that there is a number of hours of balance over several semesters.

• The agreement on working hours for the faculty of Arts (applicable from 1 January 2023 to 31 December 2025)
• Read News: New agreement on working hours at the Faculty of Arts

Great Prayer Day changes its status from a national holiday to a working day with salary compensation – this has a consequence for the Work Hours Agreement at the Faculty of Arts As of 2024. The new hourly standards in Vipomatic are:

- Hours for recruitment are given in the semester in which the application deadline is.

- Excursion - full day - corresponds to 7.4 hours.

Team Teaching

In the Agreement on working hours at the Faculty of Arts (2023-2025) section 7.1. Teaching, team teaching is a form of teaching (in connection with scheduled lessons) which has a preparation norm of 1.5 hours (with a corresponding conversion factor of 2.5). This form of teaching is used for registering standard working hours in VIP-O-Matic when two or more teachers are in the classroom at the same time, and everyone contributes (more or less equally) actively to teaching the course in the hour or hours that everyone is present.

There is also a local School of Communication and Culture norm, which is not in the working hours agreement, for attending a class that a colleague is teaching; it has no preparation norm (and a conversion factor of 1.0). This form of teaching is used for registering standard working hours in VIP-O-Matic when one or more teachers attend the course without contributing to the teaching. The teacher who teaches will have teaching hours registered for the course (standard teaching (including lectures) with a preparation norm of 3 hours (and corresponding conversion factor of 4)).

According to section 5 of the agreement on working hours, the allocation of standard work hours is only made by prior agreement with the head of department. This also applies to the allocation of hours for both team teaching and attendance in class. According to section 7 of the agreement on working hours, the head of department, in dialogue with the employees, determines the distribution of the various tasks in the semester planning, while “the director of studies has overall responsibility for planning and using the resources relating to the school’s degree programmes and will allocate these resources to the various tasks involved (teaching, supervision and exams)”. Therefore, the hours for these forms of teaching must be found within the department’s degree program budget.

The form of teaching called “team teaching,” which is allocated as described above, should not be confused with the teaching practice in which two or more teachers teach on a course, where one teacher is present in one week and the other in another week. In the case of a course that uses this teaching practice, standard working hours are allocated to each teacher as standard teaching (including lectures) with the preparation norm (3 hours) (with a corresponding conversion factor of 4), which is used for registering standard working hours in VIP-O-Matic.

The annual hourly rate for most committees is set in agreements concluded at faculty level.

For all scientific employees, 25 hours per semester for basic tasks. This includes, for example, participation in departmental meetings and daily administration cf. section 9.1 of the Working Agreement.

• PhD course registration (for course organisers only)

• Distribution of supervision hours for PhD supervisors - sorry the chart is in Danish:

Twice a year you will be contacted by the institute secretariat regarding the validation of your working hours in the previous semester: in September/October regarding spring and in March/April regarding the autumn.

You will be informed about this via e-mails and newsletters. Only then can the accounts be considered fair and final; before then it is a working document.

The spring semester contains assignments from 1 February to 31 July and the associated re-examination.
The autumn semester contains assignments from 1 August to 31 January and the associated re-examination.

Form for validation (Excel file can be downloaded via the link) (DK only)

When you fill out the form, it is important that you: 

• provide basic information at the top 
• briefly and precisely state the reason for your enquiry 
• enclose documentation of special agreements made with the head of school or head of department. 

Please send the form to arbejdstid@cc.au.dk 

You can also submit your changes with regard to working hours on an ongoing basis. In this case, you should also use the above form.