Vipomatic is an administrative system for registering working hours. For permanent and fixed-term academic staff at the School of Communication and Culture, with a research obligation in relation to Time registration of work tasks related to education, PhD area, administration and recruitment of employees.
The school secretariat is responsible for registering working hours in Vipomatic in dialogue with the heads of departments.
Twice a year, you will be contacted by the Department secretariat regarding the validation of your working hours in the previous semester: in September/October regarding Spring and March/April regarding Autumn. You will be informed by emails and newsletters. Only then can the financial statements be considered fair and final Before that, it is a working document.
The agreement on working hours for the Faculty of Arts (valid 1 January to 31 December 2025) describes the framework for the tasks of academic staff. In Vipomatic, the number of working hours spent on teaching-related and administrative tasks are registered for the individual members of staff.
Working hours related to research, knowledge exchange, research-based public sector consultancy and research administration are not covered by this agreement. These tasks include: Research activities, publication, editorial work with scientific publications and peer reviews, participation in research programmes and research units as well as academic committees/working groups Active participation in or planning of conferences, seminars and networks Preparation and/or participation in applications for internal and external research funding and administration of projects and grants Applications for visiting scholars and the handling of their visits; As well as basic tasks and other forms of administration in connection with research, knowledge exchange and research-based public sector consultancy, including registering in PURE. The overall expectation of the research effort is stated in the memo on research supervision at the faculty of Arts cf. Page 5.
The hourly compensation for teaching, exams and administrative tasks is calculated cf. Norms stipulated in the Agreement on working hours for Arts and supplementary agreements at faculty and/or department level. It is a shared responsibility for management and employees that there is a number of hours of balance over several semesters.
Twice a year, you will be contacted by the Department secretariat regarding the validation of your working hours in the previous semester: in October regarding Spring and March-April regarding Autumn. In this connection, you will be asked to fill out the form below with your changes:
Form for validation (Excel file can be downloaded via the link) (DK only)
When you fill out the form, it is important that you:
Please send the form to firstname.lastname@example.org
You can also submit your changes with regard to working hours on an ongoing basis. In this case, you should also use the above form.
In order to find the hours needed to make these improvements, it has been agreed that the number of hours allocated to the reading of Master’s theses will be reduced from 10 to 7, and no hours will be allocated to both thesis supervision and PhD supervision for PhD students enrolled on the 4+4 scheme.