The guidelines for the PhD degree programme laid down by the Graduate School, Arts, stipulate that a thesis seminar should be arranged in connection with the biannual evaluation, 12 months before the end of the enrolment period. This memo should be read in combination with these guidelines, in which the framework of these thesis seminars at the faculty is described.
The principal supervisor is responsible for taking the initiative for planning and conducting these seminars in accordance with the guidelines laid down by the Graduate School, Arts.
Thesis seminars will be funded at school level and the department secretaries are authorised to perform administrative functions within the framework, with no other approval being required.
The school (school management team, internal pools for research programmes etc.) cannot grant any other funds to conduct thesis seminars. Opponents from abroad who are already in Denmark in another connection (including activities in a research programme) are welcome to take part in thesis seminars face-to-face, because in these circumstances travel and accommodation expenses will not be associated with the seminar in question.
The principal supervisor must inform the department secretary when planning commences.
The department secretaries are responsible for settling all documented expenses – by approving invoices in IndFak, settling expenses in RejsUd, registering working hours for Danish opponents, or paying fees in REEX to opponents from abroad.
The principal supervisor must report the hours of work done by internal opponents to arbejdstid@cc.au.dk , sending a copy to the the person responsible for settlement of the seminar. These hours will be included in the budget for the seminar using the rate applying to part-time lecturers.