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Reporting of teaching material to Copydan

How do I report to Copydan Writing at the School of Communication and Culture?

As a teacher, you must report the teaching material used. AU has a copying agreement with Copydan Writing, which means that you can legally copy and use excerpts from all over the world's published text and sheet music materials, both printed and digital material from Danish and foreign publications.

You must send your literature lists to copydan@cc.au.dk, and you are welcome to send the lists continuously. We collect the lists and send them twice a year on 1 March or 1 October to Copydan Writing.

CopyDan accepts many different formats - including the submission of whole semester plans, as long as the literature references are highlighted and contain the necessary information.

You also can send the lists in one of the following ways:

You have quite a bit of literature for each course, which you prefer to type into a Word form
If you prefer to enter titles into a Word document, download and use one of the templates in the right margin. Complete and send the form to copydan@cc.au.dk.

or...

You have already created a bibliography for each course, which is complete and ready to be sent
Send the finished bibliography to copydan@cc.au.dk. However, you should ensure that all information that Copydan requires is on your list.

See here on the right which information your list must contain if you use your own version.

Books

  • Name of university

  • Name of school

  • Education

  • Course name

  • Semester (E or F and year)

  • Teacher

  • Number of copies handed out/number of students with access to the material in Brightspace

  • Date

  • ISBN no.

  • Number of pages

  • Author (for anthologies etc., the name of the author of the selected excerpt is given)

  • Title of book/anthology

  • For anthology: Title of contribution

  • Publisher

  • Publication year

  • Uploaded to Brightspace (yes/no)

You can also just use this form (DK only).

Journals

  • Name of university

  • Name of school

  • Education

  • Course name

  • Semester (A/E or S/F and year)

  • Teacher

  • Number of copies handed out/number of students with access to the material on Brightspace

  • Date

  • ISSN no.

  • Number of pages

  • Author

  • Journal

  • Year

  • Uploaded to Brightspace (yes/no)

You can also just use this form (DK only).

Downloads

  • Name of university

  • Name of school

  • Education

  • Course name

  • Semester (A/E or S/F and year)

  • Teacher

  • Number of copies handed out/number of students with access to the material on Brightspace

  • Date

  • Number of pages

  • Title/author

  • Front page title of the website from which material is downloaded

  • Year

  • Source indication (link to the page where the material was obtained)

  • Uploaded to Brightspace (yes/no)

You can also just use this form (DK only).

Support

  • The secretariat of the School of Communication and Culture ensures that lists and forms that are sent to the e-mail copydan@cc.au.dk are forwarded to Copydan Writing according with the start of the semester (February/March and September/October).
  • Unfortunately, we cannot be of assistance with rules within copying and copyright, but refer to the guidelines from the AU Library and the liaison librarian, which can be found below

Liaison librarians

When teaching and using material in lectures, there are a number of rules of which you need to be aware. For example, do you know which rules apply if you wish to show a television broadcast, upload an article to Brightspace or use images in your slides? 

Need help?

If you have any questions or concerns, feel free to contact the liaison librarian associated with your field, who will be happy to assist you with your questions.

Alternatively, you are always welcome to contact your local library.  

Note

Here you will find AU Library guidelines regarding copyright and copying

When teaching and using material in lectures, there are a number of rules of which you need to be aware. For example, do you know which rules apply if you wish to show a television broadcast, upload an article to Brightspace or use images in your slides? 

Need help?

If you have any questions or concerns, feel free to contact the liaison librarian associated with your field, who will be happy to assist you with your questions.

Alternatively, you are always welcome to contact your local library.  

Material from the Internet

Finding relevant course material online can be quick and easy, while it can be much more difficult to assess whether or not you may share this material with your students. 

Pictogram - Kopi print

Copying, printing and scanning

If you would like to hand out copies or prints, make printed compendia or scan material for your students, the rules that apply are dependent on the original material.

Billeder - piktogram

Images

If you want to use images during teaching, you need to be aware of the agreement between AU and Copydan (Visual).

Videos

When you make use of video clips during lectures, you need to be aware not only of the conditions placed by the individual video service you are using, but also of the Copyright Act and the Personal Data Act.

Fjernadgang - piktogram

Radio and TV

Read how you can use radio and television broadcasts in your teaching - both your own recordings as well as content from Mediestream.

Scanner - piktogram

Copydan agreements

Aarhus University has entered into three agreements with Copydan, covering text, images and audiovisual (AV) material.

Having problems sending your files?

If you experience problems sending the attached forms, it may be because you are using the previous templates from this page. These contained some macros, which for security reasons prevent Outlook from sending them to our functional mailbox, so please use the new ones on this site.

You are welcome to contact Anne Hejn Pjengaard for practical questions about the site, but in relation to guidelines and rules, please follow AU Library's guidelines further down this page.

More information

You can find more information on the website kopitilundervisning.dk (DK only)

If you have any questions, feel free to contact Susanne at Copydan Writing:

Revised 31.07.2024
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copydan@cc.au.dk