Here you will find recordings of the mandatory webinar for the academic staff at CC regarding filing in Workzone.
In this edition the main focus is on the practical part and less focus on the related legislation. If you wish to know more about the legislation, we recommend that you visit the section with tutorials from the first webinars held in 2022. You can find the below this section.
The videos have been updated in August 2024 - and can be seen in bits. Duration is stated in the headlines.
Time | Topic |
| 00:00 | Introduction | What is Workzone? |
| 01:03 | Why file? |
| 01:54 | Obligation to file | Get help to create a case |
Time | Topic |
| 00:00 | What is a case? |
| 00:31 | Three kinds of cases |
| 01:08 | How to create a case? |
| 01:39 | Informations about the case |
| 02:06 | Ongoing filing |
| 02:15 | Forms for creation of a case |
| 02:35 | Who is case handler? |
| 03:19 | Who has access to a case? |
| 04:05 | Requirements for application | How to file |
Time | Topic |
| 00:00 | Guidance on the staff portal | Where to find the forms for creation of a case |
| 00:31 | Which documents should be filed? Find examples | VIP Workzone Q&A |
| 01:46 | TAP Support provides assistance |
Time | Topic |
| 00:00 | Technical demands for using the application |
| 01:10 | Demonstration of filing from webmail (www.webmail.au.dk) |
| 01:59 | Log in and continued demonstration |
| 05:13 | How does it work on a Mac? |
| 05:38 | Support can be found on the school' staff pages |
Here you will find recordings of the school's mandatory webinar for VIP regarding record keeping in Workzone. The videos are mainly a recording from a webinar conducted on 28 February 2022 - and can be completed in bits. The duration of the videos are show in brackets.
Please note that since the webinars were conducted, a new application called Workzone 365 has been launched, which enables MAC users to file mails directly from Outlook without using the remote desktop option.
Time | Topic |
| 00:00-03:45 | Introduction and support concept |
Time | Topic |
| 00:00-02:04 | Laws and regulations |
Time | Topic |
| 00:00 | Right of access |
| 01:22 | Documents impacted by the access to public administration files act |
| 03:04 | Which material/documents is essential/important? |
Time | Topic |
| 00:00-01:34 | The duty to take and file notes. |
Time | Topic |
| 00:00-01:03 | When is 'as soon as possible' for filing? |
Time | Topic |
| 00:00 | AU's records filing and retention obligations |
| 01:55 | What is Workzone? |
| 03:39 | AU's policy for filing and retaining records |
| 05:28 | Units at AU that file in Workzone |
| 06:44 | Which records do not have to be filed? |
| 09:11 | Storing research data at AU |
Time | Topic |
| 00:00 | The two areas to start with: Research project administration and external relations |
| 00:58 | What has to be filed? |
| 04:50 | Your role as academic staff |
Time | Topic |
| 00:00 | Support | PC- versus MAC user |
| 02:12 | Key concepts - What is a case? |
| 06:80 | Sagsgang ved sagsoprettelse |
| 04:47 | Case processing at case creation |