VIP light introduction

Video tutorials for VIP

Here you will find recordings of the school's mandatory webinar for VIP regarding record keeping in Workzone. The videos are mainly a recording from a webinar conducted on 28 February 2022 - and can be completed in bits. The duration of the videos are show in brackets. 


1. Introduction (3:45)

Presentation of the following topics:

Time

Topic

00:00-03:45 Introdution and support concept

2. Danish law (2:04)

Presentation of the following topics:

Time

Topic

00:00-02:04 Laws and regulations

3. Right of access (4:29)

Presentation of the following topics:

Time

Topic

00:00 Right of access
01:22 Documents impacted by the access to public administration files act
03:04 Which material/documents is essential/important?

4. Duty to take notes (1:34)

Presentation of the following topics:

Time

Topic

00:00-01:34 Duty to take notes of e.g. verbal agreements

5. Deadlines for filing (1:03)

Presentation of the following topics:

Time

Topic

00:00-01:03 When is 'as soon as possible' for filing?

6. Filing and retaining records in Workzone at AU (10:11)

Presentation of the following topics:

Time

Topic

00:00 AU's records filing and retention obligations
01:55 What is Workzone?
03:39 AU's policy for filing and retaining records
05:28 Units at AU that file in Workzone
06:44 Which records do not have to be filed?
09:11 Storing research data at AU

7. Filing and retaining records in Workzone at the school (6:23)

Presentation of the following topics:

Time

Topic

00:00 The two areas to start with: Research project administration and external relations
00:58 What has to be filed?
04:50  Your role as academic staff

8. Demonstration 1 - support concept and process (6:45)

Presentation of the following topics:

Time

Topic

00:00 Support | PC- versus MAC user
02:12 Key concepts - What is a case?
06:80 Sagsgang ved sagsoprettelse
04:47 Case processing at case creation

9. Demonstration 2 - How to create a case - step-by-step

Presentation of the following topics:

Time

Topic

00:00 Where to find the forms for ordering a case
01:08 How to fill in the form
04:17 When the case has been created and you can start filing
08:17 When to start filing
09:03 Case collections
10:15 Help and assistance