Workload reduction

Workload reduction and subsequent registration of hours in Vipomatic

Before you apply 

When you apply for funding, you must, as a general rule, apply for full coverage of your salary and, to the greatest extent possible, apply for a workload reduction for full months of salary. 

You can contact the Research Support Office and have them calculate your actual salary expenses. 

When you receive a grant or are a partner in project  

When you receive the grant letter (or your coordinator gives it to you), you must send it to your project finance administrator. In collaboration with your project finance administrator, you should draw up a plan for project activities. 

How and to what extent your service obligation will be reduced will then be registered in Vipomatic

When you apply for a full salary coverage/full workload reduction, you will be released from your service obligation/teaching obligation. 

Total annual working hours 

For your information, the total number of annual working hours is 1,643 (822 per semester), excluding holidays and days off. 

The vast majority of teachers at the school are employed to teach 60 per cent of the time and conduct research 40 per cent of the time. The number of annual working hours minus research is 986. This corresponds to 493 hours per semester. 

Examples 

An associate professor has been granted a full workload reduction for six months and is registered for 493 hours. The associate professor does therefore not have to work for the school in one of the two semesters. 

The calculation looks like this: 6/12 months x 1,643 hours x 0.6 (per cent teaching) 

An assistant professor applies for a full workload reduction for one month and is registered for 82 hours. The hours can be deducted from the total number of working hours in Vipomatic. 

The calculation looks like this: 1/12 months x 1,643 hours x 0.6 (per cent teaching) 

A professor applies for four months of workload reduction in one year. This amounts to 328 hours, which can be deducted from the total number of working hours in Vipomatic. 

The calculation looks like this: 4/12 months x 1,643 hours x 0.6 (per cent teaching) 

Workload reductions for other activities and for technical/administrative staff 

Workload reductions can be granted for, for example, travel, publications and workshops. 

It is also possible for part-time technical/administrative staff and technical/administrative staff to apply for funding to cover expenses. 

Links

Contact

Project finance administrator for the Department of Scandinavian Studies and Experience Economy and the Department of Art History, Aesthetics & Culture and Museology

Jette Lestrøm

Project finance administrator

Project finance administrator for the Department of Comparative Literature and Rhetoric and the Department of Digital Design and Information Studies

Project finance administrator for the Department of German and Romance Languages and the Department of English

Hans Ole Stoltenborg

Project finance administrator

Project finance administrator for the Department of Linguistics, Cognitive Science and Semiotics and the Department of Media and Journalism Studies

Contact the Research Consultant